Associate / Coordinator – Payroll, APAC Finance

Bain & Company is the management consulting firm that the world’s business leaders come to when they want results. Bain advises clients on strategy, operations, information technology, organization, private equity, digital transformation and strategy, and mergers and acquisition, developing practical insights that clients act on and transferring skills that make change stick. The firm aligns its incentives with clients by linking its fees to their results. Bain clients have outperformed the stock market 4 to 1. Founded in 1973, Bain has 57 offices in 36 countries, and its deep expertise and client roster cross every industry and economic sector.

Role Purpose

This person will support administration related to processing the payroll of the local Australian business as well as requirements related to employees transferring between various countries.

Key Tasks and Responsibilities

Local & Transfers Payroll Processing

Payroll Processing

• Assist in the payroll processing of Local & Transfer employees
• Set up new employees in the payroll system
• Prepare payroll templates, including transfer and bonus payments
• Time sheet reconciliations, leave and location reporting
• Process foreign and remote allowances
• Calculate termination payments for departing employees
• Leave reconciliations, including updating parental leave and tracker

Reporting, Regulation and Ad Hoc Requirements

• Prepare monthly trackers for interstate and overseas workdays
• Prepare leave reports and other reports on an ad hoc basis
• Perform monthly payroll tax reconciliation
• Prepare foreign reporting to other offices
• Maintain G2G reporting systems and submit required data
• Respond to payroll-related queries
• Liaise with internal and external stakeholders on payroll matters
• Prepare Superannuation reconciliation and lodgments

Others

Personal Specification

• Ability to think analytically and 'outside the square'
• Strong service ethic, towards both internal and external stakeholders
• Strong ability to prioritize across conflicting deadlines
• Adaptable in approach – able to work autonomously and collaboratively as a part of a remote team
• Proficient organisation, prioritisation and time management skills
• Thorough approach to completing tasks, with a strong attention to details and zero defect
• Strong interpersonal and communication skills
• Enthusiastic, dedicated and committed to meeting deadlines
• Pleasant and calm even when under pressure
• Proactive in following up and resolving matters that will enable the timely and accurate completion of local payroll processing

Qualifications & Demonstrated Experience

Essential

• Minimum 2+ years payroll and accounting administration
• Experience in performing month end payroll related tasks
• Experience in performing calculations and meeting obligations relating to governmental and tax authorities related to compensation.
• 100% commitment to accuracy and meeting deadlines
• Experience in using third-party payroll software including Employee Self-Serve interfaces
• Advanced Excel skills
• Solid Microsoft Office skills

Desired but not essential

• Experience or exposure to international payroll (Especially Australia, NZ and USA)
• Experience in a professional services firm
• Experience with DataPay payroll systems